Need an AI Usage Policy for Your Business?
Simple, Practical AI Policy Options for UK SMEs
Choose the level of support that matches your business risk and how far you want to take AI governance.
Starter Pack
Our editable AI Usage Policy template is designed specifically for UK SMEs and can be adapted for most workplaces.
Includes:
- Ready-to-use AI Acceptable Use Policy
- Employee guidance and boundaries for acceptable use
- Confidentiality protections
- UK GDPR aligned structure and considerations
- Responsibilities
- Practical AI safeguards
Download the template for £49 (Instant access)
Best for: Small businesses wanting a fast, affordable baseline policy
Ideal if:
- You want something in place immediately
- Your AI use is low to moderate
- You’re not dealing with sensitive or regulated data
Bespoke Package
Every organisation uses AI differently. A tailored policy is ideal if:
- Staff are actively using AI in daily operations
- You handle client, customer, or employee data
- You want a policy that actually reflects how your business works
We can help draft a bespoke AI policy tailored to your organisation and employee handbook.
✔ Bespoke AI policy written for your business
✔ Tailored to your sector, workflows, and risk profile
✔ Customised approved / prohibited use rules
✔ GDPR and confidentiality alignment
✔ Practical HR-ready language
✔ Optional 20–30 min clarification call
£495 (fixed fee) completion within 5-10 working days
Best for: SMEs using AI as part of daily operations, across multiple teams or handling sensitive data
AI Governance & Handbook Integration Package
✔ Fully tailored AI policy
✔ Integration into your employee handbook
✔ Risk-focused review of AI usage across the business
✔ Sector-specific compliance adjustments
✔ HR, recruitment, and operational AI safeguards included
✔ Written guidance for managers
✔ Policy implementation support call
✔ Optional review of existing handbook policies
Ideal if:
- You operate in a regulated or higher-risk sector
- AI is used in HR, finance, or client decision-making
- You want governance-level protection, not just a document
£995 completion within 10-15 working days
Best for: Businesses needing full compliance alignment and HR integration
Book an introductory meeting to discuss how a tailored AI policy can help your business.
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Have a question about a tailored AI policy? Speak directly with our CIPD-qualified HR expert with 30+ years’ experience. |
Book Your Free Intro Call |
Which One Do I Need?
Not sure whether the template is enough for your business, or whether you need a tailored policy? Use the guide below to decide.
Start Here
Are your employees using AI tools (e.g. ChatGPT, Copilot, Gemini) in their day-to-day work?
| No | You likely don’t need a policy yet, but it is strongly recommended as AI adoption typically happens informally first. |
| Yes | Continue below. |
Next Question
Do employees ever handle any of the following in their work?
- Client or customer data
- Personal data (UK GDPR)
- Financial information
- Contracts or legal documents
- Internal strategy or commercially sensitive information
| No | A Template AI Policy is usually sufficient. |
| Yes | Continue below. |
Next Question
Is your business in a regulated or higher-risk sector (or does it have heightened compliance expectations)?
Examples include:
- Legal services
- Accountancy / finance
- Recruitment / HR services
- Healthcare / care services
- Insurance or regulated advisory work
| No | A Template AI Policy is typically appropriate. |
| Yes | A Tailored AI Policy is strongly recommended. |
Final Question
Do you need the policy to reflect your specific internal processes, systems, or risk exposure?
| Generic AI usage across office tasks | Template is sufficient |
| AI embedded into workflows, decision-making, or client delivery | Tailored policy is recommended |
Summary
| Template AI Policy | Best for most SMEs needing fast, affordable baseline compliance |
| Tailored AI Policy | Best for businesses with higher risk exposure, regulated activity, or more complex AI usage |
Template vs Tailored vs Governance AI Policy
| Service Level | Starter Template | Bespoke Package | Governance Package |
|---|---|---|---|
| Price | £25 | £495 | £995+ |
| Purpose | Ready-made SME AI policy | Bespoke policy tailored to your business | Full AI governance |
| Speed of implementation | Instant download | 5–10 days | 10–15 days |
| Customisation | Light edits only | Fully tailored to your business | Fully tailored + integrated with your handbook |
| Legal & GDPR alignment | Standard UK GDPR principles | Adjusted to your risk profile | Risk-mapped + governance-level alignment |
| Industry relevance | General SME use | Sector-specific adjustments | Regulated / complex business environments |
| AI risk coverage | Basic acceptable use rules | Operational + data risk controls | Full governance (HR, finance, decision-making) |
| Handbook integration | Standalone document | Optional alignment | Fully integrated into employee handbook |
| Support included | None | Optional short call / clarification | Consultation + implementation guidance |
| Best for | Start-ups and low-risk SMEs | SMEs using AI regularly | Higher-risk or regulated businesses |
| Cost | £25 | £495 | £995+ |
| Get Started |
Download Template |
Get Tailored Policy |
Book Consultation |
