Breathe HR – Simplify Your HR With Kea HR

Centralise Employee Records, Automate HR Workflows, Track Performance, And Improve Compliance With A Modern HR System Tailored For SMEs

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Managing employees can be time-consuming and as an owner of an SME you can easily feel like you are getting buried in paperwork. Inotrudcing a HR Management Information system into your business will automate, and therefore simplify, tedious tasks (like holiday requests), centralise crucial employee data for easy access, ensure legal compliance, boost security for sensitive info, and free up your time to focus on growth, making operations more efficient and strategic rather than just reactive. HR Software turns HR from a burden into a growth partner by providing insights on turnover, recruitment, and performance, helping build a scalable and compliant business.

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Kea HR have partnered with Breathe HR, a simple and secure cloud-based HR software system that will give you that time back, allowing you to focus on growing your business. To experience the benefits yourself with a demonstration and free trial, complete the enquiry form at the bottom of the page and we’ll be in touch to get you set up.

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Breathe HR Key Features

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UK‑hosted data, GDPR compliant, secure encryption
Centralised employee records and documents
Performance management system
Automated holiday booking
Sickness and absence monitoring
HR reporting
Fully customisable, grows with your business

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Book a demo and see the Breathe HR Platform in action

Speak directly with our CIPD-qualified HR expert with 30+ years’ experience.

Book Your Free Intro Call

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Breathe HR Benefits for New, Micro and Small Businesses

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Built for SMEs. You don’t need any HR expertise to implement and operate the software. The tools are flexible and scalable that grow as your business grows. So why should you ditch the spreadsheets and filing cabinets and switch to the Breath HR Management System?

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Save Time and Money By Automating HR Tasks
By automating everyday HR tasks such as probation reminders, holiday tracking, absence tracking and leaver reminders you remove repetitive admin and reduce errors. HR software removes the need for spreadsheets, emails, and paper files. By centralising all HR processes in one system you eliminate duplicated paperwork, reduce software costs and simplify compliance, making it easy to stay organised and compliant without adding more work. This saves time across the business, not just for those with responsibility for HR. As an owner-manager, HR software allows you to focus on what really matters: supporting your people and driving performance.

On average, our clients who are using Breathe HR say it saves them 5 hours a week.

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Clear HR Insights Without Complexity
Breathe HR gives owners of SMEs accurate, real-time data on employees (see who is new, who is off, and what needs action) in one secure, accessible place, eliminating messy spreadsheets. Sensitive data is protected with encryption and audit trails allow you to track changes.

Quick summaries and reminders mean you do not have to remember important HR dates, such as probation deadlines and maternity return dates or dig through paperwork. You stay in control of your people processes, the custom dashboards show only what matters to you, allowing quick checks without disrupting your working day.

Breathe centralises your people data in the cloud, so you can find exactly what you need, when you need it, wherever you are and whatever device you are using.

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Improves Efficiency
Breathe’s easy-to-use system streamlines your everyday tasks whilst giving your people useful visibility of their holiday allowances, personal details and more – so you can wave goodbye to unnecessary admin. When HR processes are simple and clear, employees spend less time asking questions or waiting for approvals. This reduces frustration and keeps your team focused on their work. Clear records and processes also help build trust and professionalism, even in very small teams.

Less time and money spent on HR admin means more capacity to grow revenue and focus on customers.
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Keeps Your Data Secure
We understand that entrusting personal data into a system can be daunting, but the security of your data is our number one priority. With Breathe’s ISO27001-accredited software, you’ll have peace of mind that your data is in safe hands and you’re staying GDPR-compliant.

And now for some technical stuff…. Breathe exists on a RAID 10 array, making it very robust and reliable. However, in the extremely unlikely event of a major problem, they do have a backup policy. The system is backed up to an Amazon S3 storage bucket, which sets the standard in terms of security and reliability. Backups are kept for seven days. In addition, a backup is kept from the 1st of each month for three months. The backup includes all client data and documents and is stored here in the UK. This is designed to provide 99.999999999% durability and 99.99% availability of backup files over any given year.

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Breathe HR

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Breathe HR Capabilities for New, Micro and Small Businesses

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Managing HR with Breathe HR provides a dedicated, automated platform for processes like holiday and absence tracking and performance management, while using spreadsheets requires error-prone, manual data entry and lacks integrated features or compliance safeguards. Breathe offers centralised access and reporting, which is significantly more efficient than sifting through multiple, static spreadsheet files.

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HR Task	Spreadsheets & Manual Processes	Breathe HR
Employee Records	Scattered files, emails, and spreadsheets	Centralised, secure employee profiles
Holiday & Absence Tracking	Manual updates and error-prone tracking	Automated requests, approvals, and visibility
Compliance & Record Keeping	High risk of missing documents or deadlines	Audit trails, secure records, and compliance
Performance Management	Inconsistent or informal processes	Structured reviews, one-to-ones, and objectives
Data Accuracy	Multiple versions and manual errors	Single source of accurate, real-time data
Reporting & Insight	Time-consuming manual reporting	Instant reports on absence, turnover, and KPIs
Employee Experience	Admin-heavy and frustrating	Self-service access for employees
Scalability	Breaks down as the business grows	Grows easily with your business
		[su_button url=”https://kea-hr.co.uk/hr-services/breathe-hr/breathe-hr-capabilities” target=”blank” style=”flat” background=”#00cece” text=”#ffffff” size=”10″ radius=”5″ icon=”icon: external-link”]Tell me more …[/su_button]

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Breathe HR Will Transform Your HR Admin

HR software turns a small business’s biggest challenge, managing its people effectively, into a strategic advantage. Enabling growth without getting bogged down in manual, risky processes.

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Engagement Options

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Option	What You Get	Best For
Managed by Kea HR	Set up and super user	SMEs who want full support
Self Managed	You run the system	Clients with internal HR capacity	[su_button url=”https://hr.breathehr.com/signup?hrp=KEAHR01″ target=”blank” style=”soft” background=”#3298bf” size=”4″ center=”yes” icon=”icon: sign-in”]Take out a Free Trial today …[/su_button]

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Managed By You Option
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If you would like to manage your own account the Breathe support team will make sure you are up and running in no time and will be pleased to answer your questions. Support is included in all their subscription plans but I am also available if you have any questions. If you don’t want to commit to annual contract you could couple your self Managed Breathe HR Account with a Kea Pay As You Go HR Advice arrangement for when you need support with HR tasks and people issues.

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Frequently Asked Questions (FAQs)

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[su_spoiler title=”Is Breathe HR suitable for new businesses and SMEs?” open=”no”]
Yes. Breathe HR is designed specifically for SMEs. It is simple to use, requires no HR expertise, and scales as your business grows.
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[su_spoiler title=”How long does it take to set up HR software like Breathe HR?” open=”no”]
Most businesses can be set up quickly. As a Breathe HR Partner, Kea HR can build your system to ensure everything is configured correctly from day one.
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[su_spoiler title=”Do I need HR experience to use HR software?” open=”no”]
No. Breathe HR is intuitive and user-friendly. Employees manage their own data, and managers follow built-in processes for holidays, absence, and performance management.
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[su_spoiler title=”Is Breathe HR GDPR compliant and secure?” open=”no”]
Yes. Breathe HR uses secure UK-based hosting, encryption, audit trails, and role-based access controls to protect sensitive employee data and support GDPR compliance.
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[su_spoiler title=”Can employees access HR software themselves?” open=”no”]
Yes. Employees have self-service access to update personal details, request holiday, view documents, and stay informed, reducing admin for managers.
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[su_spoiler title=”Can HR software replace spreadsheets and manual HR processes?” open=”no”]
Absolutely. Breathe HR provides one central, secure system for all employee data, removing the risks and inefficiencies of spreadsheets and paper files.
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[su_spoiler title=”What support do I get when using Breathe HR?” open=”no”]
As a Breathe HR Partner, we provide expert advice, setup support, and ongoing HR guidance if needed, ensuring the system works for your business.
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[su_spoiler title=”How much does HR software for small businesses cost?” open=”no”]
Pricing depends on the number of employees and whether you choose monthly or annual billing. When you sign up through Kea HR, you can receive up to one month free to try the system.
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Summary Of Breathe HR

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Breathe HR, delivered through Kea HR’s partnership, provides:

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A modern, intuitive HR management platform tailored for SME needs.
Cloud-based centralisation of employee records, holidays, performance, and HR documentation.
Modules for enhanced workforce administration including learning and rota planning.
Flexible implementation supported by Kea HR or directly through Breathe HR.

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Want To Know More About The Breathe HR Management System?

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To find out more about the Breathe HR System please complete the form below and when it lands in my inbox I will contact you to arrange a mutually convenient time for us to have a chat and explore the platform. Alternatively, click the Free Consultation button below and book some time in my diary.

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Want to find out more about the Breathe HR Platform?

Speak directly with our CIPD-qualified HR expert with 30+ years’ experience.

Book Your Free Intro Call

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Explore More HR Solutions From Kea HR & Recruitment

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Maximise your HR support and protect your business with our other expert services:

Remote HR Advice

Unlimited, straightforward HR advice and guidance to ensure compliance, handle employee issues correctly, and avoid costly employment tribunal risks.

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[su_button url=”https://kea-hr.co.uk/hr-services/hr-manager-service/” target=”blank” style=”flat” background=”#00cece” size=”6″ radius=”5″ icon=”icon: external-link”]Find out more[/su_button]

Legal Compliance

Ensure your contracts of employment, handbooks, and policies meet employment law requirements

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[su_button url=”https://kea-hr.co.uk/employee-handbooks/legal-compliance-package/” target=”blank” style=”flat” background=”#00cece” size=”6″ radius=”5″ icon=”icon: external-link”]Find out more[/su_button]

On-site Support

Expert, hands-on, objective guidance and immediate solutions for difficult and challenging employee issues

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[su_button url=”https://kea-hr.co.uk/hr-services/hr-administration-services/” target=”blank” style=”flat” background=”#00cece” size=”6″ radius=”5″ icon=”icon: external-link”]Find out more[/su_button]

HR Administration

We handle the administrative burden of HR, accurately, compliantly, and invisibly. So you can focus on strategy, people, and impact.

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