HR Administration Services
Reliable HR Administration Services for SMEs and Standalone HR Managers
Having worked in standalone HR roles myself, I know exactly how many “balls” a single HR manager has to keep in the air. From contracts and payroll input to onboarding, reporting, and compliance, repetitive administrative tasks can fill your day—leaving little time for the strategic work that drives real value. That’s why I designed this HR Administration Service: to take away the low-level, transactional work that consumes your time, so you can focus on leadership, strategy, and initiatives that make a real difference. Professional, reliable, and discreet support ensures HR administration runs smoothly while you retain control and oversight.
We handle the administrative burden of HR, accurately, compliantly, and invisibly. So you can focus on strategy, people, and impact. The HR Administration Service is designed to support you not replace you.
Who The HR Administration Services Are For
We provide end-to-end HR administration services, operating as a seamless extension of your HR function. This service is designed specifically for:
- Owners of New businesses and SMEs with no internal HR support
- Standalone HR Managers who are stretched by day-to-day admin and increasing compliance and reporting demands
If you spend more time on HR admin tasks than strategic initiatives, this service was designed for you.
You retain ownership, authority, and strategic direction. We handle the execution.
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Book a confidential discovery call today to identify your HR admin pain points and explore which service package best fits your organisation.
Speak directly with our CIPD-qualified HR expert with 30+ years’ experience. |
Book Your Free Intro Call |
Core HR Administration Services
Practical, end-to-end HR administration support designed to remove low-level tasks from your workload while maintaining accuracy, compliance, and control. You retain ownership, authority, and decision-making. We handle the execution.
Employee Lifecycle Administration
Contracts, changes, and exits handled accurately and consistently.
- Drafting and issuing contracts and variations
- Processing employee changes (hours, roles, salary)
- Managing leavers and exit documentation
Onboarding & Offboarding Coordination
Smooth, compliant employee starts and exits without admin pressure.
- Preparing and issuing offer letters and new starter documentation
- Processing pre-employment checks
- Offboarding checklists and exit processes
HR Systems & Data Management
Clean, reliable HR data you can trust for reporting and decisions.
- HR MIS data entry, updates and maintenance
- Absence and leave tracking
- Standard HR reporting
Compliance & Governance Support
Reduced compliance risk through consistent administration.
- Policy and documentation management
- Compliance reminders and tracking
- Audit preparation and evidence collation
Included in Enhanced & Strategic packages
Optional Add Ons
Temporary support for peaks in workload or special projects.
- HR MIS system clean-up or implementation support
- Policy rollout administration
What We Won’t Do
- We won’t make any employee relations decisions, that’s your call
- We won’t own policies unless agreed with you
- We won’t bypass your authority
HR Administration Service Packages
We offer three scalable packages, tailored to your workload and HR maturity:
- Core Admin: Essential administrative relief for owners of SMEs and standalone HR managers
- Enhanced Admin: Dedicated administrator, priority turnaround, compliance tracking
- Strategic Support: Full operational backbone with process ownership, reporting, and project support
All packages are delivered securely, reliably, and transparently, and scale as your organisation grows.
How It Works
- Assess: We will review your current HR administrative workload and processes
- Design: A tailored service scope, workflows, and service levels are created
- Transition: Knowledge transfer and process documentation ensure a smooth handover
- Deliver: Daily HR administration is completed according to agreed SLAs
- Review: Regular check-ins maintain continuous improvement and alignment with business goals
Why Choose The Kea HR Administration Service
- HR-led service, not generic administrators
- Designed for SMEs, not enterprise outsourcing models
- Designed to support (not replace) standalone HR managers and owners of SMEs
- Flexible, scalable, and predictable monthly support
- Clear accountability, SLAs, and secure delivery
- Professional, risk-aware and compliance focused
- Discreet and invisible, you remain front and center
Benefits Of The HR Administration Services
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Significant Time Reclaimed For Strategic HR Work By delegating repetitive HR administration tasks such as contracts, onboarding, reporting, and payroll input, HR managers can redirect their focus to high-value strategic initiatives. This reclaimed time allows you to lead workforce planning, employee engagement, and organisational development without being bogged down by day-to-day admin. |
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Reduced Compliance Risk Through Consistent Adimistration Our service ensures that all HR processes are completed consistently and in line with statutory and internal requirements. From accurate record-keeping to timely contract updates, compliance tracking, and audit-ready documentation, your organisation reduces the risk of errors, penalties, or regulatory gaps. |
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Cleaner Data and Documentation Accurate and well-maintained HR data is critical for reporting, decision-making, and compliance. We ensure that employee records, HRIS data, and documentation are organised, up-to-date, and error-free, providing a reliable foundation for HR decisions and analysis. |
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Strategic Focus Restored With low-level tasks removed from your workload, HR managers can concentrate on projects that truly impact business outcomes. From workforce planning to talent development, strategic initiatives receive the attention they deserve, elevating the HR function within your organisation. |
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Predictable Cost Versus Reactive Overtime Instead of overburdening your HR team with overtime or hiring temporary staff for short-term administrative spikes, our service offers a predictable, scalable monthly fee. This approach helps you manage budgets effectively while ensuring reliable, consistent service delivery. |
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Professional, Discreet Delivery That Integrates Seamlessly Working as an extension of your HR function, maintaining confidentiality and professionalism at every step. Whether coordinating with payroll, managing employee records, or handling sensitive documents, we integrate seamlessly with your team and existing processes without disrupting day-to-day operations. |
Administration doesn’t disappear, it just stops consuming you!!!
Frequently Asked Questions
Q: Which HR tasks can I delegate?
A: You can delegate transactional and administrative tasks, including employee lifecycle administration, HR MIS updates, onboarding/offboarding, reporting, payroll input, and compliance tracking.
Q: Will I lose control of HR decisions?
A: No. You remain the HR lead. We handle execution while you retain authority.
Q: How much does it cost?
A: Pricing is based on headcount, service package, and complexity. Contact us for a personalised quote.
Find Out More About The Kea HR Admininistration Services
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Book a confidential discovery call today to identify your HR admin pain points and explore which service package best fits your organisation.
Speak directly with our CIPD-qualified HR expert with 30+ years’ experience. |
Book Your Free Intro Call |
Explore More HR Solutions From Kea HR & Recruitment
Maximise your HR support and protect your business with our other expert services:
Remote HR Advice
Unlimited, straightforward HR advice and guidance to ensure compliance, handle employee issues correctly, and avoid costly employment tribunal risks.
Legal Compliance
Ensure your contracts of employment, handbooks, and policies meet employment law requirements
HR Software
A simple and secure cloud-based HR system that will give you that time back, allowing you to focus on growing your business.
On-site Support
Expert, hands-on, objective guidance and immediate solutions for difficult and challenging employee issues
