HR Toolkits for Small Businesses
Step-by-step guidance and templates to help you manage people confidently and compliantly.
Running a business means managing people, from recruitment through to dismissal and everything in between. Managing employees effectively requires clear policies, compliant procedures, and practical tools, but they don’t need to be complicated. The Kea HR Toolkits for small businesses provide clear, practical guidance and editable HR templates to help you manage your workforce confidently and legally.
Designed specifically for owners of small businesses, each toolkit includes step-by-step instructions and professionally written documents you can adapt to your business giving you the confidence of knowing what to do and when to do it.
The guidance notes are provided as PDF documents and the resource materials are provided as editable MS Word files, policies and associated documents are aligned with UK employment law, ACAS Codes of Practice and CIPD best practice.
What’s Included With Our HR Toolkits?
The Kea HR toolkits are ready-to-use HR document packs covering the most common people management situations faced by owners of small and growing businesses.
Each toolkit includes:- Practical HR guidance written in plain English
- Editable Microsoft Word templates
- UK employment law-compliant documents
- Processes you can follow step by step
Whether you are employing your first member of staff or manage an established team, our toolkits help you stay compliant and consistent.
Why Choose KEA HR Toolkits?
Written by our CIPD qualified experienced HR professional and designed specifically for small and medium-sized businesses.
Each template is provided in Microsoft Word format, making them fully editable by you.
The Kea HR toolkits are ideal if you want practical HR support without long-term contracts.
Getting It Right From The Start Toolkits?
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Recruitment ToolkitWhether you are recruting your first employee, replacing an employee who has left or adding a new role to your team, recruitment and selection can be a costly and time-consuming exercise. The Recruitment Toolkit helps you manage recruitment processes fairly and consistently with templates and guidance designed specifically for owners of SMEs. It provides the structure and documentation you need to run a compliant recruitment process, with minimal cost and disruption to the business. Ideal for employers recruiting their first employee or growing their team. |
Getting The Best From Your Employees Toolkits
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Probation ToolkitStarting a new employee is exciting, but managing probation periods can be challenging for small businesses. Kea HR’s Probation Toolkit gives SME owners and managers everything you need to set clear expectations, track progress, hold structured review meetings, document conversations and make fair decisions during probation. Get your new employees off to the right starts and support them through their first few months with confidence. |
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Performance Management ToolkitSetting out duties, goals and performance standards for your employee to achieve will ensure everyone is working together towards achieving your business goals. You will then be able to easily spot where you have gaps in skills and knowledge. The performance management toolkit provide structured guidance and best practice techniques in performance management with clear documentation for objectives, appraisals and improvement plans. Templates and guidance to ensure consistent and fair performance management aligned with CIPD principles. |
Managing Working Time Toolkits
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Flexible Working ToolkitManaging flexible working requests can be challenging for small businesses. Kea HR’s Flexible Working Toolkit provides ACAS compliant guidance and CIPD aligned templates to help SME owners and managers handle requests fairly, consistently, and legally. The step-by-step guidance and templates enable you to manage requests efficiently, make decisions confidently and maintain fairness and consistency. Ideal for businesses managing varied working patterns.For full details, templates, and pricing, see our dedicated Flexible Working Toolkit page for SMEs: Explore the Flexible Working Toolkit |
Time Off Work Toolkits
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Holiday Entitlement ToolkitAll employees have a statutory right to time off work in certain circumstances such as holidays and the new entitlement to carers leave. Unplanned absences i.e. sickness and AWOL employees, cause the most problems though and need quick action to nip them in the bud. Absence is a major concern for every employer with employees been absent with little or no notice. “Taking a sickie” may also be used by staff to deal with personal matters, attend job interviews, or have a day off due to lack of motivation. It can also be a response to bullying, harassment or stress. Some ill-health can be due to working conditions, and accidents are also a major cause of time off work. The guidelines within this toolkit should assist you in managing your most valuable resources. Combine relevant toolkits into a custom employee handbook for your business. |
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Sickness Absence ToolkitManaging sickness and absence can be challenging for small businesses, especially when balancing compliance, employee wellbeing, and business continuity. Kea HR’s Sickness Absence Toolkit provides ACAS compliant procedures and CIPD aligned templates to help SME owners and managers handle absences fairly, consistently, and legally. The step-by-step guidance and templates in this toolkit will you manage sickness absence professionally while keeping your business running smoothly. Combine relevant toolkits into a custom employee handbook for your business.For full details, templates, and pricing, see our dedicated Sickness & Absence Toolkit page for SMEs: Explore the Sickness & Absence Toolkit |
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Statutory Entitlement to Time off Work ToolkitAll employees have a statutory right to time off work in certain circumstances such as emergencies involving dependents and the new entitlement to carers leave. Absence is a major concern for every employer with employees been absent with little or no notice. “Taking a sickie” may also be used by staff to deal with personal matters, attend job interviews, or have a day off due to lack of motivation. Ideal for businesses that want a compliant, practical, and time-saving way to manage urgent employee leave without creating ad-hoc processes that could lead to inconsistencies or legal risk.For full details, templates, and pricing, see our dedicated Statutory Entitlement to Time off Work Toolkit page for SMEs: Explore the Flexible Working Toolkit |
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Return to Work Meetings ToolkitKeeping track of employee wellbeing and performance after periods of absence is vital for small businesses. Kea HR’s Return to Work Meeting Toolkit provides ACAS compliant guidance and CIPD aligned templates to help SME owners and managers conduct structured, fair, and consistent return-to-work meetings. Absence is a major concern for every employer with employees been absent with little or no notice. “Taking a sickie” may also be used by staff to deal with personal matters, attend job interviews, or have a day off due to lack of motivation. It can also be a response to bullying, harassment or stress. Some ill-health can be due to working conditions, and accidents are also a major cause of time off work. The guidance and templates within this toolkit include meeting checklists, self certification forms and return to work forms; enabling you to hold effecive meetins with your employees and address absence issues fairly and consistently. Designed specifically for SMEs, this toolkit helps you ensure employee reintegration is professional, transparent, and legally compliant.For full details, templates, and pricing, see our dedicated Return to Work Meeting Toolkit page for SMEs: Explore the Return to Work Meeting Toolkit |
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Pregnancy and Adoption ToolkitAll employees have a statutory right to time off work when they are having a baby or adopting a child. The rights apply to mothers and fathers including same sex couples and parents are able to share the statutory period of leave and pay. Managing pregnancy, maternity, paternity, and adoption in the workplace can be complex, particularly for small businesses without a dedicated HR team. Kea HR’s Pregnancy & Adoption Toolkit provides ACAS compliant guidance and CIPD aligned templates to help SME owners and managers handle leave, pay, and employee rights fairly, consistently, and legally. Designed specifically for SMEs, this toolkit helps you support employees through significant life events while keeping your business operations on track. For full details, templates, and pricing, see our dedicated Pregnancy & Adoption Toolkit page for SMEs: Explore the Pregnancy & Adoption Toolkit. |
What to Do When Things Go Wrong Toolkits
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Discipline ToolkitHandling disciplinary issues fairly and consistently is critical for SMEs, but can be challenging without clear guidance. The Kea Discipline Toolkit provides ACAS compliant procedures and CIPD aligned templates to help small business owners and managers manage employee conduct professionally, consistently, and legally, thereby avoiding claims for unfair and constructive dismissal. Designed specifically for SMEs, this toolkit helps you manage employee conduct efficiently while protecting your business and maintaining positive employee relations.For full details, templates, and pricing, see our dedicated Disciplinary Toolkit page for SMEs: Explore the Disciplinary Toolkit. |
Saying Goodbye Toolkits
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Managing Voluntary Resignations ToolkitEmployee resignations are a normal part of running a small business, but handling them effectively is key to protecting your business and maintaining good employee relations. The Kea Managing Voluntary Resignations Toolkit provides ACAS compliant guidance and CIPD aligned templates to help SME owners and managers manage resignations professionally, consistently, and legally. This toolkit includes resignation acknowledgement templates, exit interview forms, and guidance notes, enabling you to respond to resignations in line with employment law and ACAS guidelines, gather feedback from leavers professionally and maintain positive relationships with departing staff. Ideal for for any SME that wants to manage resignations consistently, maintain employee relations, and ensure compliance.For full details, templates, and pricing, see our dedicated Voluntary Resignations Toolkit page for SMEs: Explore the Disciplinary Toolkit. |
Employee Handbook Toolkits
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Employee Handbook ToolkitCreate a compliant and professional employee handbook for your business that supports consistent HR management. Ideal for setting expectations and reducing queries from employees. |
Bespoke HR Support
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If you would prefer bespoke HR support, or you are dealing with a complex employee issue, our HR consultant is here to help. Speak directly with our CIPD-qualified HR expert with 30+ years’ experience. |
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