Breathe HR Capabilities

Breathe HR Is An Online HR System Designed For SME’s

The Breathe HR Management System has the following capabilities:

Employee Records
Breathe centralises your people data in the cloud, so you can find exactly what you need, when you need it, wherever you are and whatever device you are using. Employees can also access their own record from anywhere so they can request holiday and submit expense claims on the move.

Company documents – easily share your company documents, policies and procedures with the whole team, a group of individuals or just one employee and monitor who has read them.
Employee document library – employees get access to their document library where they can confirm they’ve read individual documents.
Employee specific documents – all documents relating to individual employees are stored in one secure place such as DBS records, emergency contacts, ID and driving licence records.

When you share a document with employees you will be able to track when they are opened, read, or expire.

This means when an employee asks for a copy of a document, such as their contract of employment or their personal development information, you no longer have to go searching through a filing cabinet. Each employee will have secure access to their individual record. Saving you time and reducing the need for employees to ask you for information.

Medical Facts
Both HR users and individual employees can add medical facts against their records. The simple medical form identifies different medical facts such as allergies and conditions, rate the severity of the medical fact and note if there are any symptoms or actions that need to be taken. The severity types are colour coded so you can see at a glance if there are any health problems you need to be aware of.

Payroll and Expenses
Within Breathe, you can export changes made to employee records, in order to update employee payroll information. This can be their personal details, job details or salary changes.
When you run the payroll export it will create an excel document containing all the information that the payroll team needs to run the payroll correctly.

Breathe also has the functionality to claim expenses. Employees can manage their own expenses from their dashboard and submit them with the relevant receipts for approval.

Job Duties
The Job Duties section allows the HR user to assign key duties to employees. This is then visible on the employee profile and employee directory so that all employees can see this vital information. Managers and HR can search by duties, great if you can’t remember who has keys to the office.

Probation Management
With the Breathe software the probation processes will run as smoothly as possible and send reminders for key events/dates in the process. No more missed dates resulting in prbationers becoming permanent employees by default!!!

Equipment
The Equipment module allows you to keep track of who’s got what, particularly important if you have remote workers. You can log the date it was given and set reminders for H&S checks and return dates, if it was a temporary arrangement. The module allows you to add your own equipment needs such as laptops, printers, mobile telephones, headsets etc.

Working Time
Breathe has the functionality to log working time. Logs can be linked to projects, enabling Managers to see how individuals are using their time.

The software also has a Time Of In Lieu function, which can be turned on or off. If you have it turned on, the system will record TOIL and your employees will then be able to request TOIL from their employee dashboard. When the employee has requested the TOIL, you will receive a notification email asking you approve the request. Once approved the time will be added to their annual leave allowance. You will notice underneath the employee’s holiday allowance, an additional adjustments column. This will display the approved TOIL requests, who they were approved by, the reason, as well as the dates TOIL was accrued.

Holiday Entitlement
Breathe’s holiday planner affords your employees transparency over how much holiday they’re entitled to and how much they’ve already taken. Requesting leave couldn’t be simpler either, staff can book holiday and add notes to their requests, from any device. Your managers can easily see who in their team is away and approve or decline requests for leave from their dashboard. No more spreadsheet calculations!!!

Sickness Absence
With Breathe, every absence is logged, approved and analysed. By having a centralised absence management system, you can identify and understand why and when employees are off ill, enabling you to be proactive and nip problems in the bud, whilst also monitoring sickness, spot trends and take action without adding extra admin. Your HR user can also set absence triggers to help you and your employees follow your absence policy.

Other Types of Absence
With Breathe, you can record and track all employee absence – no matter what type such as parental leave and pay, compassionate leave, medical appointment, special leave, unauthorised leave. You can then see at a glance when an employee is due to return to work and set reminders to keep in touch with your employee and plan for their return.

Performance Management
Keeping on top of performance is key within a business, fortunately Breathe records all individual employee performances including;

Book and record one-to-one meetings and annual appraisals;
Keep notes of all one-to-one meetings and annual appraisals;
Record actions and objectives;
Link employee objectives with company goals;
Send notifications and reminders to ensure meetings happen.

Even if you don’t have a formal appraisal system setting objectives that line up with company objectives will ensure your employees feel connected, engaged and motivated.

The Thank You Board allows you to recognise achievements, say thanks and boost employee engagement by making employees feel appreciated with customisable messages. If enabled, anyone within the company can give another employee a thank you message.

Training Records
Breathe allows you to record booked training such as training courses, formal qualifications or professional formation (such as QTLS/ATS) peer review, mentoring or shadowing against an individual employee and see how they are progressing and when they have completed the training.

Calendar
The calendar function shows all the schedueld absences and meetings. So you can see at a glance who is away, who is going away, who has appraisals due and who has development tasks to complete. It is automatically updated, and you can filter by department and type of absence. Employees will be able to view the calendar for holidays and training but sensitive information such as sickness will be limited to the HR User.

The Breathe Calendar will also display in other applications such as Google Calendar, Apple Calendar and Microsoft Outlook.

Community Dashboard
The community dashboard is a great place to bring your company together with company announcements, viewing and liking the latest praise and voting and starting discussions on suggestions your employees may have.

The dashboard can also show the praise leaderboard, which will show you who in the company has received the most thanks.

Visually see the hierarchy of your business quickly and effectively with the organisation chart.

Management Reporting
With Breathe you will identify trends that matter with custom reports showing the key information you need.

Helping you manage your employee admin for better business performance. The easy-to-use software is a powerful solution for managing core HR tasks.

Additional Breathe HR Modules To Boost Your HR Management System

Learn

With Breathe’s Learning tool you can educate and upskill your people and drive success.

Topics range from team and time management to internet security and GDPR.
Courses can be assigned to your people and you can track progress and achievements.
Set complete-by dates and send reminders at the click of a button.
Streamline your induction process with ready-made courses designed to get your new recruits up to speed.

Rota, Time and Attendance

With Breathe’s Rota, Time & Attendance tool, you can easily manage shifts and simplify processes for managers and employees.

Create automated and personalised reports.
Build and publish your staff rota.
Record start and finish times with Timeclock.
Save timesheets securely.
Accept, decline and swap shifts with personal dashboards.

Expenses

The Breathe Expenses software allows your employees to submit expense claims which you can then approve.

Employees can effortlessly record and submit expenses at their desk, at home or on the go.
Mileage can be calculated quickly.
Receipts can be snapped on their phones and uploaded in a flash.
Claims and receipts can be instantly approved or rejected, with the option to add a comment.
Handy email notifications keep everyone informed throughout the process.

Find Out More About The Breathe HR Management System

To find out more about the Breathe HR System please complete the form below and when it lands in my inbox I will contact you to arrange a mutually convenient time for us to have a chat and explore the platform. Alternatively, click the Free Consultation button below and book some time in my diary.

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