New Employee Handbook Creation
Don’t have an employee handbook? We’ll write one for you that reflects current UK employment law and HR best practice.
| Typical Completion Time: 3-4 Weeks |
Protect your business, empower your employees, and simplify HR management with an employee handbook designed specifically for UK employers. Our New Employee Handbook Creation Package combines legal compliance, tailored policies, and practical guidance in one professional package.
Is This Service Right For You?
The Kea New Employee Handbook Creation Service is ideal if you want to:
- Reduce HR risk and confusion: All policies meet UK employment law and best practice.
- Save time and resources: No more drafting from scratch or answering repeated queries.
- Streamline onboarding and HR processes: Employees know exactly what’s expected and how to get support.
- Tailored to your business: Reflects your industry, culture, and team size.
- Ongoing support: 28-day revision period and implementation guidance.
Not Sure Which Employee Handbook Service You Need?
Whether your handbook needs updating, modernising or replacing completely,
use the guide below to find the most appropriate service for your business.
Compliance Review & Update
Choose this service if your handbook is generally workable but has not
been reviewed for several years or may no longer reflect current
employment law.
Modernisation Review & Update
Choose this service if your handbook has become difficult to use,
inconsistent, poorly structured or no longer reflects the way your
business operates.
New Employee Handbook
Choose this service if you do not currently have an employee handbook,
or your existing documentation needs replacing completely.
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Complete the enquiry form below and we’ll review your requirements and
recommend the most appropriate service.
What Will Your New Employee Handbook Cover?
Your New Employee Handbook will cover all essential areas, including:
✓ Introductions to the Company and Handbook
✓ Joining The Company
✓ Hours of Work including flexible & hybrid working
✓ Pay & Benefits
✓ Specifics of the Job including flexibility and conduct at work and outside work
✓ Time Off Work including holiday entitlement, sickness, carers leave, compassionate leave, emergencies involving depedents
✓ Having a Baby or Adopting a Child
✓ Employee Development
✓ Creating a Safe and Secure Working Environment including confidentiality, discrimination, harassment and bullying, driving on company business, GDPR, health and safety, IT, security and use of social media.
✓ Presentation of the Business to Customers
✓ Capability, Disciplinary & Grievance procedures
✓ Leaving the Company
This list is to provide an idea of content, the actual policies and sections will be agreed with you.
The result is an employee handbook that is easy to manage, easy to use and suited to the way your organisation operates.
Our Simple Four-Step DRafting Process
We don’t simply make recommendations or deliver an off the shelf product. We’ll structure your handbook so it’s easy to use, reflects the way your business operates today and supports consistent people management.
1. Initial Discussion
We discuss your business, workforce and any current documentation so we understand what you already have in place, how it is being used and any particular concerns or priorities you have.
2. Document Creation
Our CIPD Qualified expert will draft your handbook to comply with todays employment legislation, HR best practice and your working practices.
3. Revision Period
You review the content and provide feedback, we then incorporate those business-specific changes into your new employee handbook.
4. Implementation
We will provide roll-out guidance to your management team as well as handouts and power-point presentations for your employees.
What You’ll Receive
At the end of the review you’ll receive:
- New employee handbook
- Summary of key employment law
- Guidance on implementing the handbook
- Opportunity to ask questions before finalisation
Pricing
Included in your investment:
- Fully bespoke suit of contracts of employment and an employee handbook tailored to your business
- 28 days of revision support
- Implementation guidance for managers
- Optional digital or printed formats
Your quotation will be based on factors such as:
- The number of HR policies to be incorporated.
- Whether your employment contracts also need to be aligned with the handbook.
- Whether company-specific content need to be created.
- The complexity of your business, workforce and working arrangements.
We’ll explain exactly what is included in your quotation, so you’ll know the scope of the project and the fixed cost before any work begins.
We’ll discuss your requirements during an initial consultation before providing a fixed quotation, so you’ll know exactly what is included and what it will cost before any work begins.
Why Choose Kea HR?
Creating a new employee handbook is about far more than cutting and pasting a string of policies together. It is an opportunity to create documentation that genuinely supports your business, provides managers with clear guidance and gives employees confidence in the standards and procedures they are expected to follow.
Unlike many providers, we don’t simply insert your company name into a generic template. Every handbook is reviewed by an experienced, CIPD-qualified HR professional and tailored to reflect the way your business actually operates.
When you work with Kea HR, you benefit from:
- Over 30 years’ HR experience supporting businesses across a wide range of sectors.
- CIPD-qualified expertise combining employment law knowledge with practical HR experience.
- Documentation tailored to your organisation, not a one-size-fits-all template.
- Clear, practical content written in plain English that managers and employees can easily understand.
- Improved structure and consistency, making policies easier to navigate and apply.
- Documentation designed to be used, helping managers make confident, consistent decisions rather than producing a handbook that simply sits on a shelf.
- Ongoing support available, should you wish to keep your documentation up to date as your business grows and employment legislation evolves.
Our aim is to produce an employee handbook that is not only legally compliant, but practical, professional and fit for the way your business operates today.
Frequently Asked Questions
Do I need to have an existing employee handbook?
No. This service is specifically designed for businesses that don’t currently have an employee handbook or whose existing documentation needs replacing completely. We’ll work with you to create a handbook from the ground up.
How much information do I need to provide?
We’ll guide you through the process. We’ll discuss your business, workforce and working practices, then prepare a handbook tailored to your organisation. You won’t be expected to write policies yourself or know what should be included.
Will the handbook be tailored to my business?
Yes. Every employee handbook is written to reflect the way your business operates. We don’t simply insert your company name into a generic template. We’ll tailor the content to your organisation, policies, culture and management practices.
Can you include our existing policies?
Absolutely. If you already have policies that are working well, we can incorporate them into your new handbook, updating and refining them where appropriate to ensure consistency throughout the document.
Will the handbook be legally compliant?
Yes. Your handbook will be written to reflect current UK employment law and HR best practice at the time it is produced. We also ensure it is practical, easy to understand and appropriate for the way your business operates.
Do I also need employment contracts?
Your employee handbook and contracts of employment work together. If your existing contracts need updating or you don’t currently have contracts in place, we can prepare these at the same time to ensure all of your employment documentation is consistent.
How long does it take to create a new employee handbook?
Most projects are completed within 3–4 weeks, although timescales may vary depending on the size and complexity of your business and how quickly feedback is received during the review process.
Who owns the handbook once it’s completed?
Once your project is complete and your invoice has been paid, the handbook is yours to use within your business. You’ll receive editable versions so future updates can be incorporated as your organisation evolves.
Can the handbook be updated in the future?
Yes. As your business grows and employment legislation changes, your handbook can be reviewed and updated whenever required. Many clients choose our Annual Legal Compliance Service to keep their documentation current without having to monitor legislative changes themselves.
Keep Your New Employee Handbook Up to Date
Once your handbook has been reviewed and updated, we’ll help you keep it that way.
Our Annual Legal Compliance Service monitors changes in UK employment law and updates your handbook, contracts and HR policies whenever legislation or best practice changes, giving you confidence that your documentation remains current and compliant.
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Find Out About Our Annual Legal Compliance Service |
Already a Kea HR retained client? Annual legal compliance reviews and document updates are included as part of your retained HR support, so there’s no additional charge for this service.
Next Steps: New Employee Handbook Creation
Whether you need a compliance review, a complete redesign or a brand-new handbook, we’ll help you create documentation that’s legally compliant, practical and easy to use.
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