AI Usage Tookit for Your Business

Simple, Practical AI Policy Options Designed For UK SMEs

Choose the AI Usage Toolkit that matches your business risk and how far you want to take AI governance.

Why AI Policies Matter

AI tools such as ChatGPT, Copilot, and Gemini are increasingly being used across UK workplaces — often without formal guidance or oversight.

Without clear policies, businesses may face risks relating to:

  • confidential information
  • inconsistent employee usage
  • UK GDPR compliance
  • inaccurate AI-generated outputs
  • reputational or operational risk

An AI Usage Policy helps establish clear boundaries, improve consistency, and support responsible AI adoption across the business.

Read More:

Which AI Usage Toolkit Do I Need?

Not sure which option is right for your business? Use the quick guide below.

Start Here

Are your employees using AI tools (e.g. ChatGPT, Copilot, Gemini) in their day-to-day work?

No AI adoption often begins informally before employers realise it. The Starter AI Usage Toolkit helps establish early boundaries and reduce future risk.
Yes Continue below.

Next Question

Do employees ever handle any of the following in their work?

  • Client or customer data
  • Personal data (UK GDPR)
  • Financial information
  • Contracts or legal documents
  • Internal strategy or commercially sensitive information
No The Starter or Tailored AI Usage Toolkit are recommended.
Yes Continue below.

Next Question

Is your business in a regulated or higher-risk sector (or does it have heightened compliance expectations)?

Examples include:

  • Legal services
  • Accountancy / finance
  • Recruitment / HR services
  • Healthcare / care services
  • Insurance or regulated advisory work
No The Tailored AI Usage Toolkit is usually the best fit.
Yes A Governance AI Toolkit is strongly recommended.

Final Question

Is AI used within operational workflows, decision-making, or client delivery?

No The Tailored AI Usage Toolkit is likely appropriate.
Yes The Governance AI Usage Toolkit is strongly recommended

Summary

Starter AI USage Toolkit SMEs needing fast, affordable AI useage guidance
Tailored AI Usage Toolkit Businesses with regular AI usage needing policy customisation
Governance AI Usage Toolkit Businesses with higher-risk, regulated activity, or where AI usage is embedded into everyday tasks and workflows

Still unsure which AI Usage Toolkit is right for your business?

Contact us for guidance before purchasing.


Book Your Free Intro Call


Compare AI Usage Toolkit Packages

All packages include the template AI Usage Policy and Employee Guidance Notes, the difference is the level of support and guidance provided.

Features Starter Package Tailored Package Full Governance Package
Purpose Ready-made SME AI policy Bespoke policy tailored to your business Full AI governance
AI Acceptable Use Policy ✔ Template ✔ Tailored ✔ Fully Customised
Employee AI Usage Guidance ✔ General ✔ Business Specific ✔ Team Specific
UK GDPR Considerations ✔ Standard GDPR Principles ✔ Tailored to Your Risk Profile ✔ Risk Mappend and Governance Level Controls
Industry relevance General SME use Sector-specific adjustments Regulated / complex business environments
AI risk coverage Basic acceptable use rules Operational + data risk controls Full governance (HR, finance, decision-making)
Customisation ✘ Self-edit only ✔ Tailored Wording ✔ Full Intergration And Ongoing Support
Business Risk Assessment ✘ ✔ Light Touvh Review ✔ Detailed Operational Review
Employee Handbook Integration ✘ Optional Add-on ✔ Fully Integrated
Management Guidance ✔ Basic Noted ✔ Tailored Recommendations ✔ Strategic Guidance
Suitable for SMEs starting to use AI SMEs using AI regularly Higher risk or regulated SMEs
Support Included ✘ ✔ Email Clarification ✔ Consultation and Implementation Guidance
Delivery 1 Working Day Usually Within 5-10 Working Days Project Based
Your Investment £49 £495 £995+
Get Started
Get Starter Toolkit
Get Tailored Toolkit
Get Governance Toolkit

Who The Kea AI Usage Toolkit Is For

This AI Usage Toolkit is built specifically for SMEs:

  • SMEs beginning to implement AI
  • Businesses using AI tools such as ChatGPT or Copilot internally
  • Employers wanting clearer AI usage boundaries
  • Organisations concerned about GDPR and confidentiality risks
  • Businesses wanting structured AI guidance without enterprise complexity

It is intentionally written in clear, practical language so it can be implemented immediately without legal complexity.


Choosing The Right AI Usage Package

Starter Package

Our editable starter AI Usage Toolkit is designed specifically for UK SMEs and can be adapted for most workplaces.

Includes:

  • Employee AI usage rules
  • GDPR-focused confidentiality wording
  • Approved/prohibited AI use guidance
  • Practical AI safeguards
  • Human oversight framework
  • Employee acknowledgement section

Why Businesses Need The AI Starter Pack

Employees are probably already using AI tools in your workplace, without you knowing.

This toolkit will help you:

  • Reduce risk
  • Improve consistency
  • Establish clear boundaries
  • Support responsible AI usage

Best if:

  • You want something in place quickly
  • Your AI use is low to moderate
  • You’re not dealing with sensitive or regulated data

£49 (fixed fee) completion within 1 working day


Get The Starter Pack Now

Green Arrow (150 x 120)

MOST POPULAR

Tailored Package

Every organisation uses AI differently. We will tailor our template AI policy and employee guidance to your business:

✔ Tailored AI policy written for your business
✔ Tailored to your sector, workflows, and risk profile
✔ Customised approved and prohibited use rules
✔ GDPR and confidentiality alignment
✔ Practical HR-ready language
✔ Optional 20–30 min clarification call

Best if:

  • Staff are actively using AI in daily operations
  • You handle client, customer, or employee data
  • You want a policy that actually reflects how your business works

£495 (fixed fee) completion within 5-10 working days


Order The Tailored Package

Starter V Tailored

If you aren’t sure whether you want the starter pack or the tailored package, we offer a discount of £49 off the tailored package for all clients who have previously purchased the Starter Pack.

Governance & Handbook Integration Package

✔ Fully tailored AI policy
✔ Integration into your employee handbook
✔ Risk-focused review of AI usage across the business
✔ Sector-specific compliance adjustments
✔ HR, recruitment, and operational AI safeguards included
✔ Written guidance for managers
✔ Policy implementation support call
✔ Optional review of existing handbook policies

Best if:

  • You operate in a regulated or higher-risk sector
  • AI is used in HR, finance, or client decision-making
  • You want governance-level protection, not just a document

Typical Governance Support May Include:

  • AI governance framework development
  • Handbook integration
  • Workflow and operational guidance
  • Management implementation support
  • Higher-risk AI usage controls

£995+ completion within 10-15 working days

Governance projects are scoped individually depending on operational complexity, compliance requirements, and implementation needs.


Get The Governance Pack Now

Have a question about the KEA AI Usage Packages?

Speak directly with our CIPD-qualified HR expert with 30+ years’ experience.


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Designed by an experienced HR practitioner working with UK SMEs

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